Day of Wedding Coordination

To ensure a flawless event, Shreveport Aquarium encourages you to utilize a Professional Wedding Planner or Coordinator. This investment for having your wedding in the hands of a professional is priceless. For those couples who have all the planning under control, we do include day of coordination as part of our wedding packages.

Our Onsite Event Coordinator will assist you with room diagrams, timelines and day of coordination. This is not a full coordination service. We are happy to answer questions and give advice but the service only pertains to the services we are providing for your event.

What's included. Our team will:

Help you choose the best event space and bar package to meet your needs
Work with our chef to help you decide on menu items
Communicate with vendors to arrange walk-thrus if needed. Let them know where they can set up, what is not allowed, where things can be stored, power hookups, and arrange times for drop-off and pick up
Determine your floor plans (tables and chairs, head table, DJ, dancefloor, cake, gift, sign-in table and catering stations)
Accept vendor deliveries during normal business hours
Set up tables/chairs
Coordinate reception timeline with your DJ or MC (you will need to have one or the other if you plan on having a receiving line, bride & groom announcement, toasts, first dances, bouquet & garter toss, cake cutting and any other reception festivities)
Oversee breakdown and vendor pick up of rental items (by 11 a.m. next day)

Ceremony services
Booking your vendors and negotiating contracts
Vendor meetings and planning
Setting up a wedding website
Wedding budget management
Invitations, party favors, welcome bags
Creating seating chart based off the floorplan
Booking any rentals (linens, décor, tents, arches, centerpieces, additional tables/chairs, equipment)
Booking guest hotel rooms and transportation (we do have preferred hotel rates available at Bally's as well as special bridal suite and spa packages)
Wedding design and décor (must be approved by the aquarium)
Wedding music, AV, speakers (we have a sound system for rent for $100)
Determining reception timeline and making announcements
Set up of lighting/draping or any other outside vendor/rental equipment
Decorating (linens, centerpieces, flowers, party favors and other décor)
Seating guests
Gift table/guest book table management (please assign someone to be responsible for taking home these items
Managing personal items (please assign someone to take home all other personal items: toasting glasses, cake knife, cake top, décor etc)
Paying vendors
Storing and setting up wedding cake
Packing up remaining wedding cake (aquarium does not provide this service or provide containers for this)